ClinicForge — Private Practice Revenue & Schedule Command Center

Produce it. Collect it. Retain them.

ClinicForge is a complete, private, 100% offline revenue, schedule and retention command center for a dental or medical private practice — 15 integrated modules and 39 tools in one app you own. No accounts, no subscriptions, no per-chair monthly fees. Open one file in any browser and it works, on Mac, Windows, Chromebook, iPad or Android. Patient names, balances and schedules never leave your computer.

Almost every practice-management report answers one question: how much did we produce? That is the least useful number in the building. Between production and the money in your account sit three separate losses, each with a different owner and a different fix — and ClinicForge is built around all three.

• Production → net production. The contracted write-off. A payor-contract decision you made when you signed, and no amount of front-desk effort changes it.
• Net production → cash. Money you earned and never collected. A financial-arrangement problem, decided before treatment, not after.
• Cash → owner earnings. Overhead — a management decision, and the slowest of the three to move.

Plus the four lists that quietly hold more recoverable production than any marketing budget:

• Recall & reactivation — every patient overdue for hygiene with nothing booked, sorted oldest first, priced at your own hygiene fee, with one-click booking into a real open slot in your schedule. The cheapest production a practice owns.
• Unscheduled accepted treatment — the cases the patient already said yes to and nobody put in the diary, plus everything presented over thirty days ago that has never had a yes or a no.
• Claims that are not moving — a full status pipeline, denial reasons ranked by dollars, and the "never submitted" list, which is the only line on an ageing report that costs nothing to fix.
• Open chair time — every unfilled slot in the next fortnight, priced at your real production per chair hour, with a short-notice call list to fill it from.

Everything else it takes to run the practice:

• Production vs collection — twelve months of gross production, adjustments, net production and cash, in one chart
• Collections & adjustments with contracted write-offs separated from discretionary ones, because only one of those is a decision somebody made
• Receivables — insurance ageing in four buckets with the over-90 problem separated out, patient balances, days in AR, and three worklists sorted so the oldest and largest come first
• Payors & fee schedules — what each plan actually pays you per chair hour after its write-off, which is the only fair way to compare contracts
• Treatment plans & case acceptance measured in dollars, with a status board and acceptance by presenter
• Schedule & chair utilisation — a navigable week grid with per-day utilisation and production against goal
• Providers — production per provider, per day, per hour and per visit, against each provider’s own goal
• Hygiene department — whether it pays for itself against the three-times-wage benchmark, and whether the chair is treating prophy where periodontal therapy is diagnosed
• Overhead & break-even — every cost as a share of collections against a typical range, with break-even worked backwards from cash through your collection ratio and adjustment rate to the gross production you must actually schedule
• New patients — source, cost per new patient, estimated lifetime value and return on every channel
• 8 practice calculators — production per chair hour, break-even production, case acceptance impact, no-show and cancellation cost, recall reactivation value, PPO write-off (keep or drop), patient lifetime value and hygiene department profit
• 12 copy-ready letters and scripts — recall reminder, reactivation letter, short-notice fill call, no-show follow-up, treatment follow-up, accepted-treatment booking call, the financial arrangement conversation, first statement, final notice, insurance appeal, new patient welcome and referral thank-you
• Practice reports — a nine-measure scorecard against benchmarks, the production-to-owner-earnings waterfall, and a single total for everything currently recoverable. Printable.

What’s included: the app (single HTML file) · a live, formula-driven Excel companion (monthly performance, production ledger, recall & reactivation, schedule & chair use, insurance & AR ageing, treatment & acceptance, payor analysis, overhead & break-even, practice dashboard) · a Quick-Start guide · a How-To-Use guide · your license. A 60-second welcome wizard and guided tour get you productive instantly, and you can pre-load a fully-worked 1,200-patient sample practice.

Your data stays yours. Everything is saved in your browser only — nothing is uploaded, no account is required and no network request is ever made. Export a JSON backup anytime, and export production and patients to CSV. One-time purchase, lifetime updates.

ClinicForge performs arithmetic on the figures you enter. It is a management tool, not a clinical record, not a practice-management system and not a place for protected health information. It is not clinical, accounting, tax or billing-compliance advice. Fee schedules, contracted allowances, coding, coinsurance, benefit frequency limits, timely-filing deadlines, appeal windows and debt-collection notice requirements are set by your payor contracts and your jurisdiction and differ in ways that change the answers. The letters are drafting starting points, not compliant forms.